Event Support Awards

How to Apply

1. Submit your proposed Event Support project and budget using our submission form.
2. The NAPC will review your submission. If accepted, funding will be reserved.
3. Complete the University of Iowa Supplier Application. Instructions under “How to Receive Funds.”
4. Sign the Memorandum of Understanding sent out via DocuSign
5. Your NAPC liaison will confirm when the MOU is signed by the University of Iowa and initiated. Estimated time: 2 weeks.

Apply Now

Note: Review the screener checklist (PDF) to see what the NAPC will review to confirm your materials are complete for funding.

Questions or follow-up about your Event Support proposal may come from your NAPC point of contact or our office email lib-NAPCengage@uiowa.edu.

Eligibility

To be eligible to apply, your organization must be:

• An NNLM member. Not yet a member? Sign up for free!
• A public library within the service area of an All of Us enrollment partner
• Based in the United States and/or Puerto Rico
• Proposed project activities cannot already be receiving All of Us funds

We strongly encourage first-time NNLM award applicants and new NNLM members to apply!

Funding Requirements

To receive funding, your organization must agree to complete the following requirements:

• Commit to collaborating with your local All of Us enrollment partner, and support All of Us enrollment, retention, and/or engagement during project activities.
• Complete an Activity Report for each event. See preview of fields, subject to change.
• Complete other NNLM reporting as they apply.
• Distribute standard All of Us surveys for public events or staff trainings as they apply (template provided). Share raw survey data with the NAPC, as needed.
• Use a unique URL for the All of Us enrollment site during project activities to share with activity participants (provided).
• Comply with NLM and NIH policies regarding Communications, 508 compliance, public access, and human subjects research. See NIH and NLM Policies section for details.
• Submit invoices for cost-reimbursement of costs incurred during the project performance period 3 weeks after your MOU ends or May 15, 2024, whichever comes first.

Questions?

Email lib-NAPCengage@uiowa.edu with subject line “Event Support Awards” or contact your NAPC liaison directly.

Need a few ideas for your award proposal? Check out these resources from the NAPC and past funded projects!

• All of Us Programming Ideas for Libraries
• Past NAPC Funded Project Profiles

Example language for your Memorandum of Understanding description:

The library will...

• Promote the All of Us Journey’s visit to the library’s community
• Share information about the All of Us program...
  • on the library website
  • on library social media channels
  • through the library newsletter
  • using paper flyers at the library
  • at library health programs
• (Library-led) Invite All of Us to a library led event to table, participate, etc.
• (All of Us-led) Host a program/programs from their local All of Us partner about...[list topic]
• (Co-led) Collaborate on or co-host a [event type - health fair, workshop, film screening, cooking demonstration, etc.] with their local All of Us partner focused on [list topic]
• Purchase loanable collection items to increase access to health information and resources, including [books, media, health monitors, health equipment]
• Collaborate with SciStarter to host an event Citizen Science Month every April

NOTE: This guide provides guidance for NAPC-managed awards less than $10,000. If you received an NAPC award for more than $10,000, please refer to our guide for Partnership Project Awards.

How to Receive Funds

The University of Iowa administers funding from the NAPC on a cost-reimbursement basis to the organization. Before funds can be received, a complete Memorandum of Understanding (MOU) must be signed and submitted. To receive reimbursement funds through the University of Iowa, you must be an approved vendor (“supplier”). The supplier application must be submitted prior to signing the MOU:

• Access Supplier Application Form
• Supplier Application Instructions
• Tools for Vendors Website (University of Iowa)

All questions about the vendor application, including making changes, should be sent to purchasing-vendor@uiowa.edu. The NAPC does not have access to the vendor database. Please copy lib-NAPCengage@uiowa.edu in your message so we are aware.

How to Request Reimbursement

Invoices are due no later than 3 weeks after your agreed upon project end date. Please refer to your memorandum of understanding to confirm your project’s end date.

Send all invoices to USS-Library@uiowa.edu and ingrid-valencia@uiowa.edu. The University of Iowa will reimburse your organization for expenses upon receipt of an invoice with all required information. An invoice template (DOCX) is available. At minimum, the following information should be in your invoice:

• Organization name and address
• Date, if applicable
• Description: You can list your expenses by category, or provide a broad description of your activity. Examples include: “Presentation at health fair in x city,”
• “Printing,” “Speaker fees,” “Supplies,” etc.
• Billed amount per activity or category
• Total amount billed
• Remittance address

Allowable Use of Funds

You may use funds to pay for:

• personnel time (salary, benefits)
• travel expenses following the federal government rate
• materials & supplies
• communications
• technology
• indirect costs

Unallowable costs include food/drink/alcohol, intellectual properties, promotional items, and general-use furniture. We recommend reviewing the NIH Grants policy statement to learn what other items may be limited or prohibited.

NOTE: This guide provides guidance for NAPC-managed awards less than $10,000. If you received an NAPC award for more than $10,000, please refer to our guide for Partnership Project Awards.

Reporting on and evaluating funded projects is essential in improving program outcomes, sharing your successes, as well as securing future funding for your organizations and projects. What you share in these reports will help NAPC continue to advocate for funding programming in public libraries.

All tools for reporting and evaluation are provided. Refer to your funding notice emails for direct links. You may want to bookmark them for future reference. You can always reach out to your NAPC Award Liaison with questions.

Preview NAPC Reporting Tools

Activity Tracker

For any project funded activities, record pre- and post-event details. This includes activities such as staff trainings, public programs, outreach events, social media campaigns etc. Post-event details include any evaluation survey results. Activities focused on planning, such as partner meetings or logistics planning, do not need to be recorded.

For activities completed ON OR BEFORE April 30, 2024.

• Submit a Pre-Activity Report (as soon as activities are confirmed)
• Submit a Post-Activity Report (2 weeks after activity concludes)

For activities completed ON OR AFTER May 1, 2024.

• Submit an activity report no later than 2 weeks after activity concludes.

Technology Report

Submit your Technology Report

Required only if you purchased technology using project funds. Summary of technology purchases and use.

Please note: NIH, NLM, and/or NNLM may request additional information for reporting purposes throughout the project performance period.

Evaluation

To evaluate the success and impact of your activity in meeting your planned goals, refer to our Evaluation Guide for a comprehensive overview of requirements and tools. Event Support Award evaluation may include:

• Distribute standard NAPC Survey Questions for public events or staff trainings
• Share back raw data from NAPC Survey Question responses
• Share any additional evaluation instruments with your NAPC Evaluation Liaison
• Use a unique URL in print and digital materials for activity participants to access the Join All of Us website

Refer to your particular memorandum of understanding to see what evaluation requirements your project must meet.

Funding Statement

Any materials created during and about your funded project (promotional graphics, flyers, presentations, papers, etc.) must include the following funding statement:

English Version

This project is funded by the National Library of Medicine, National Institutes of Health, Department of Health and Human Services, under Cooperative Agreement Number U24LM014070 with the University of Iowa, Hardin Library for the Health Sciences, and the University of Pittsburgh, Health Sciences Library System.

Spanish Version

Este proyecto está financiado por la Biblioteca Nacional de Medicina (NLM), Los Institutos Nacionales de la salud (NIH), el Departamento de Salud y Servicios Humanos (DHHS); bajo el acuerdo cooperativo Número U24 LM014070 con la Universidad de Iowa, la Biblioteca Hardin para las Ciencias de la Salud y el Sistema de Bibliotecas de Ciencias de la Salud de la Universidad de Pittsburgh.

Logo Policy

In accordance with NLM’s Logo Policy, you may not use the NIH, NLM, NNLM, or All of Us logos on any created materials. Please use the Funding Acknowledgement Statement in lieu of the logos.

Communications Approval

If your organization plans to publish any formal communications (press releases, blog posts, public announcements, etc.) about your funding or funded project activities, you must receive formal approval from the NAPC prior to publication.

To initiate the approval process, you will submit the request to your NAPC liaison with a draft of the publication and a list of possible distribution channels. The NAPC will review and approve any public communications requests within 5-7 business days.

508 Compliance

Web-based resources developed for the project should strive to ensure accessibility to the greatest possible number of people by adhering to standards described in Section 508 of the Rehabilitation Act. Resources to consider:

• Create Accessible Digital Products (Section508.gov)
• Create Accessible Meetings (Section508.gov)

Accessible virtual programs and projects are required. Allowable related costs may include closed captioning, American Sign Language (ASL)/Spanish Sign Language (SSL)/Mexican Sign Language (LSM)/other forms of interpretation, and other accessibility and inclusion methods determined by the awardee based on community needs.

Data Sharing and Development of Training Materials

To facilitate the dissemination of knowledge and information associated with the NNLM Cooperative Agreement Award, all awardees are required to share any data or training material resulting from funding by the end of the project period. In addition, recipients of funding are expected to use or adapt existing training materials before developing new materials. Consult with your NAPC liaison prior to developing materials.

NIH Public Access Policy and Copyright

The NIH Public Access Policy ensures that the public has access to the published results of NIH-funded research. Recipients of NNLM funding are required to deposit any peer-reviewed manuscript upon acceptance for publication in PubMed Central.

Per Section 8.2.1. - Right in Data (Publication and Copyrighting) of the NIH Grants Policy Statement, the NIH must be given a royalty-free, nonexclusive, and irrevocable license for the Federal government to reproduce, publish, or otherwise use any materials developed as a result of funding and to authorize others to do so for Federal purposes, i.e. the ongoing development of the Network of the National Library of Medicine. Data developed by award participants and consultants are also subject to this policy.

Human Subjects Research

To adhere with NLM-mandated requirements regarding Human Subjects Research (HSR) for funded projects, all awarded projects will undergo review at the University of Iowa for HSR components.

Additional Information

NNLM Guidelines for Award Requirements

NNLM Funding FAQs