Funded Projects Guide

Important Information

Congratulations on receiving a NNLM All of Us Program Center (NAPC) Community Award! This page highlights important funding requirements and policies to follow during your project period.

Contact Us

NAPC Office Email: lib-NAPCengage@uiowa.edu

NAPC Award Liaisons Emails: Refer to your funding notice of award from the NAPC

Please copy the NAPC Office Email in all award-related correspondence so we don’t miss your important messages!

Funding Statement

Any formally published works about your funded project must include the following funding statement:

This project is funded by the National Library of Medicine, National Institutes of Health, Department of Health and Human Services, under Cooperative Agreement Number U24LM014070 with the University of Iowa, Hardin Library for the Health Sciences, and the University of Pittsburgh, Health Sciences Library System.

Kick-Off Webinar

View webinar recording

View webinar slides

NLM, NNLM, and All of Us Resources

Looking for engagement materials? Check out our Engagement Resource Library page! Contact your award liaison with any questions.

Using Award Funds

How will we receive funds?

Once your contract is initiated, funding is provided on a cost-reimbursement basis to your organization. Reimbursements are issued to the organization, not the individual. A contract with the University of Iowa is required prior to submission of invoices for fund distribution.

Where do we send our invoices?

Send all invoices to the NAPC Office (lib-NAPCengage@uiowa.edu) and cc your award liaison. The University of Iowa will reimburse your organization for expenses upon receipt of an invoice with all required information.

What should be in the invoice?

Download invoice template

Please refer to your contract with the University of Iowa to confirm what information needs to be submitted with invoices. At minimum, you will provide the following:

  1. Date
  2. Purchase Order number (PO#). This can be found in your contract or contact the NAPC Office. Your Purchase Order number is the same as your Subaward number and starts with an "S".
  3. Project Title
  4. Invoice Number: This can be PO# - Invoice # (ex. S0234-001, S0234-002, etc.)
  5. Subaward Budget Amount
  6. Subaward Budget Period
  7. Each expense is listed as a line item
  8. Organization name and address
  9. Certification Statement (copy and paste into your invoice)
    • By signing this report, I certify to the best of my knowledge and belief that the report is true, complete, and accurate, and the expenditures, disbursements and cash receipts are for the purposes and objectives set forth in the terms and conditions of the Federal award. I am aware that any false, fictitious, or fraudulent information, or the omission of any material fact, may subject me to criminal, civil or administrative penalties for fraud, false statements, false claims or otherwise. (U.S. Code Title 18, Section 1001 and Title 31, Sections 3729–3730 and 3801–3812).
  10. Submitter’s Signature, Name, and Contact Info

How often can we submit an invoice?

Detailed invoices can be submitted as frequently as a monthly basis or as infrequently as one invoice at the end of your project.

When is the last day to submit invoices?

Please submit final invoices to the University of Iowa no later than 30 days after the end date of the Agreement for timely processing and payment. For FY2022, the end date of the Agreement is April 30, 2023.

What are allowable budget items?

Plans can change and so do budgets. Please communicate with your award liaison if you anticipate changes in your budget due to changes in project activities, external factors, or other reasons.

If you need to revise your budget, please remember our general guidelines for allowable costs.

  • We WILL fund personnel time, equipment, materials & supplies, communications (publicity, etc.), consultants (speaker fees, designers, etc.), and indirect/F&A costs
  • We WILL NOT fund food, furniture, and promotional items.

An updated budget must be sent to your award liaison when changes are made.

For more information on Allowable Costs, please see the NIH Grants Policy, the NNLM Funding FAQ, or contact us.

Reporting and Evaluation

Funded projects are required to regularly report on project plans and progress. Progress should be shared with the NAPC using the following timeline and tools. Templates will be provided for all reporting components and can be found in your Project Workspace. Refer to your Notice of Award and funding notice emails for direct links. You may want to bookmark them for future reference.

Preview NAPC Reporting Tools

Activity Tracker

For any project funded activities, record pre- and post-event details. This includes activities such as staff trainings, public programs, outreach events, social media campaigns etc. Post-event details include any evaluation survey results. Activities focused on planning, such as partner meetings or logistics planning, do not need to be recorded.

When to submit:

  • Pre-event information: As soon as possible.
  • Post-event information: 2 weeks after event concludes, including survey data.

All Activity Tracker updates should be made directly in your Project Workspace.

Monthly Progress Updates

Submit a brief summary of your project progress through a Qualtrics form.

Due: By the 15th of each month

Final Retrospective

Final summary of project activities and sharing any deliverables/outputs. Also a great place to share pictures, promotions, and published materials about your project.

Due: April 30, 2023

Your Final Retrospective will be submitted as a document, as well as any supplementary files, directly to your Project Workspace.

Technology Report

Submit your Technology Report

Required only if you purchased technology using project funds. Summary of technology purchases and use.

Due: April 30, 2023

Please note: NIH, NLM, and/or NNLM may request additional information for reporting purposes throughout the project performance period.

Evaluation Surveys

Funded projects are required to distribute and collect survey data to evaluate how projects promote awareness of All of Us, which is one of the award goals. The NAPC has a standard set of questions to evaluate All of Us awareness in your community during funded project activities. Working with your NAPC evaluation liaison, you will use and/or integrate the following surveys into your project, as they apply:

  • All of Us Participant Survey: For any public-facing events which will include promotional information about All of Us.
  • All of Us Staff Survey: For any staff trainings to evaluate staff’s understanding of informing community members about All of Us.

Download Preview of Evaluation Surveys in English

Download Preview of Evaluation Surveys in Spanish

Survey data must be uploaded to your Project Workspace with the NAPC no later than 2 weeks after the event’s conclusion. Please share the raw data for at least the standard All of Us survey questions, either in a spreadsheet, word document, pictures of paper surveys, etc.

Any other evaluation tools created for the project must be shared with or described to your award and evaluation liaison, as is required by NLM’s policy on Human Subject Research reviews (see the next section for more information).

NIH and NLM Policies

COVID-19 Health and Safety Guidelines

For any project-related supplies, cleaning and sanitizing protocols should be included in your proposal that comply with the Centers for Disease Control & Prevention (CDC) Cleaning Your Facility recommendations. The NAPC and NNLM adhere to NIH guidelines for in-person engagement during COVID-19, which includes any in-person or hybrid programs funded through this award. If awarded, applicants must work with NAPC staff to determine allowable programs and develop alternative project activities as needed.

Funding Acknowledgement Statement

Any resources developed with project funds must include an acknowledgment of NIH grant support:

This project is funded by the National Library of Medicine, National Institutes of Health, Department of Health and Human Services, under Cooperative Agreement Number U24LM014070 with the University of Iowa, Hardin Library for the Health Sciences and University of Pittsburgh, Health Sciences Library System.

Communications Approval

If your organization plans to publish any formal communications (press releases, blog posts, public announcements, etc.) about your funding or funded project activities, you must receive formal approval from the NAPC prior to publication.

To initiate the approval process, you must submit the request to your NAPC award liaison with a draft of the publication and a list of possible distribution channels. The NAPC will review and approve any public communications requests within 5-7 business days.

Logo Policy

In accordance with NLM’s Logo Policy, you may not use the NIH, NLM, NNLM, or All of Us logos on any created materials. Please use the Funding Acknowledgement Statement in lieu of the logos.

508 Compliance

Web-based resources developed for the project should strive to ensure accessibility to the greatest possible number of people by adhering to standards described in Section 508 of the Rehabilitation Act.

Accessible virtual programs and projects are required. Allowable related costs may include closed captioning, American Sign Language (ASL)/Spanish Sign Language (SSL)/Mexican Sign Language (LSM)/other forms of interpretation, and other accessibility and inclusion methods determined by the awardee based on community needs.

Data Sharing and Development of Training Materials

To facilitate the dissemination of knowledge and information associated with the NNLM Cooperative Agreement Award, all awardees are required to share any data or training material resulting from funding by the end of the project period. In addition, recipients of funding are expected to use or adapt existing training materials before developing new materials. Consult with your NAPC liaison prior to developing materials.

NIH Public Access Policy and Copyright

The NIH Public Access Policy ensures that the public has access to the published results of NIH-funded research. Recipients of NNLM funding are required to deposit any peer-reviewed manuscript upon acceptance for publication in PubMed Central.

Per Section 8.2.1. - Right in Data (Publication and Copyrighting) of the NIH Grants Policy Statement, the NIH must be given a royalty-free, nonexclusive, and irrevocable license for the Federal government to reproduce, publish, or otherwise use any materials developed as a result of funding and to authorize others to do so for Federal purposes, i.e. the ongoing development of the Network of the National Library of Medicine. Data developed by award participants and consultants are also subject to this policy.

Human Subjects Research

To adhere with NLM-mandated requirements regarding Human Subjects Research (HSR) for funded projects, all awarded projects will undergo review at the University of Iowa for HSR components.

Additional Information

NNLM Guidelines for Award Requirements

NNLM Funding FAQs

This page was last updated on: 11/15/22 17:13
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